It's been almost two months since the day that I posted in my blog about how hard it is to find an industry where we can undertake our on the job training in industrial setting. And now, I'm so happy that i'm already done with my ojt at Gingersnaps. I undertook my 360 hours of on-
the-job training at Lifestyle Concepts Inc. Co. from November 26, 2012 to
February 12, 2013. During my first day of training, the HR Assistant (Ms. Christina Reyes) who was then my supervisor scheduled us for an orientation. She
informed us about some company policy like the dress code during training, our
daily time record through bio metrics the location of different Departments and
the comfort room, where Department we will be assigned and most of all the
confidentiality of all the documents especially in the Human Resource
Department where I have assigned. On the same day, I learned how to use some of
the company facilities like the Xerox machine, fax machine and the telephones.
Throughout the day, I did photocopying and fax some HR documents and attend to
telephone calls. I was assigned at HR Department but on my first day, I stayed
at Inventory Department because the HR Department is too small. My supervisor
just called me on the telephone or just went at Inventory Department when I
have something to do. She also introduced to me about Gingersnaps and Just G
which is also their product; the different stores/ branches that they have and
the three agencies that they handling.
My first day seems my first day in college life wherein I have to make some adjustments because training in industry is really different from schooling just like what our high school life is very different in college life. You have to adjust to different personality of employee there, you have to observe the working hours and you should know the nature of your job.
In
my first week of training, my supervisor taught me about the different HR
forms, files and documents and where to keep them. I also did some filing and
record keeping such as 201 file, time-keeping record, official business slips,
itinerary forms, vacation and sick leaves, HR memorandums, contracts,
resignation letters, clearances of direct employees and employees under
agencies. She also let me to administer and evaluate psychological tests like
the Sach’s Sentence Completion Test (SSCT) to qualified applicants for the
lower position like the cashier, customer sales associate, warehouse staff, and
driver. I also types and encodes HR reports and documents. I also experienced
to speak in front of different Department Managers when I have to give the HR
Memorandums like the change of working schedule due to Company Annual Christmas
Party and Annual Employees Medical and Physical Examination.
In
my second week of training, my supervisor let me to conduct preliminary
interviews to applicants but of course with the guidance first of Ms. Kat (Jr. HR
Clerk). In my first try of conducting preliminary interview, I felt
nervous because it was first time to speak in front of applicant though every
day I entertained applicants, clients and guests; still it’s a different
feeling when you do it in actual but then as days and weeks goes by, I used to
conduct initial interviews without feeling nervous and it reverse to the
applicants that some applicants feel tense when I interviewed them. Most of the
applicants that I interviewed were the lower positions like cashier, customer
sales associate and warehouse staff. I was also trained how to make endorsement
for the store trainees and how to orient them about the training guidelines. I
also learned how the clearances of employees under agencies are being
processed. I also learned how to compute the performance appraisal for those
who have finished their training period. I also conducted exit interview for store
trainees who submit their clearances. I’m also the one who monitor the stocks
of boutique uniforms. My supervisor also assigned me as the one who will
monitor the applicants referred by three agencies every week and make a
numerical report about it to be signed by the president of company. She also
assigned me to monitor the attendance of ojts and the record of leave of
absence of employees.
In
my third week of training, I requested the newly hired applicants to complete
their requirements/documents and follow-up the result of their medical
examination. I also follow up those store trainees who finished their training
period and those who still undergo training. I also invited the respondents
from Job Street for an interview through telephone calls. Whenever, there are
job vacancies, I did short list from for pooling files/active files. In the
last day of my OJT, I was able to experience to attend Job Fair which is done
last February 12, 2013 where in me and my two classmates (Mark Humawan and Jun Cabuang) were the one who
conduct initial interviews and administer examination for all the applicants.
I’m so happy that all the applicants that we have selected passed the final
interview. It was a great experience though a tiring one! After I learned some
of the HR activities, I did it every day until on the last day of my training.
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| Pasig City Mega Job Fair |
For
almost two months of my training in their company, I can say that I was really
trained when it comes to HR functions especially in recruitment and selection. Training in their company also helps me to develop my interpersonal skills and enhance my communication skills. I was able to interact and speak in front of different people with confidence. I was able to harness my English communication skills whenever I invited those applicants applying for higher positions. I learned a lot from all the HR staffs there especially to my supervisor.
